Call for participation

• 18.11.2022
  Deadline for (visual) paper abstracts
• 02.12.2022
  Feedback on abstracts
• 13.01.2023
  Deadline posters & workshops 
  Deadline for all submissions for METHOD/ART track
• 20.01.2023
  Deadline full paper participations
• 10.02.2023
  Deadline for short papers for PhD Network Track​
• 28.02.2023
  Notification of acceptance of full (visual) papers, posters, workshops
  Notification of acceptance of all METHOD/ART track submissions
• 20.03.2023
  Deadline for all final contributions
• 12.04.2023 - 15.04.2023
  Cumulus Antwerp 2023 Conference

The abstract should clearly define the topic, type of contribution, scope, method, and clearly state the paper’s contribution to the conference themes. The abstract should be followed by the keywords capturing the most important aspects of the paper.    

Abstract submission (deadline 18 November 2022)

Approved abstracts will be notified and invited to write a full paper. Abstracts will be reviewed on the basis of:

• Alignment and fit to conference themes
• Originality and rigor
• Clarity and communication
  

Abstracts should be not more than 500 words and submitted via the Conftool submission system. The submissions should be in pdf format.  Make sure that your submission is appropriately anonymised.

Full paper submission (deadline 20 January 2023)

Authors are invited to submit a full contribution, formatted according to a template through the Conftool submission system. Notification of acceptance is expected by 28 February 2023.

All papers should be restricted in length to a maximum of six (6) pages (references excluded) and follow the APA publication style for in-text citation and reference lists. Files should be submitted in pdf version. Other formats are not accepted.  Please use the template for full paper submissions.

​Download the full paper template in DOC format here​

​Download the full paper template in DOCX format here

Papers will be reviewed on the basis of:​

• Alignment and fit to conference themes
• Originality, significance, and coherence
• Rigor of method
• Clarity, tone, and communication

Contributions for publication of papers will be considered for acceptance based on a double-blind peer review.

Copyrights

The contributions will be collected in a digital proceedings, with an ISSN/ISBN number and a DOI reference to ensure they appear in scientific indexes.  To be included in the conference proceedings submissions must meet the following criteria

1.      Each publication requires a unique author to be registered for the conference.

2.      Publication requires at least one of the authors to present (with a strong preference on-site).

By submitting papers for publication in the conference proceedings, authors give their consent for publication of their work and assign the copyright of the submitted papers to the conference host and to Cumulus Association. The authors’ traditional rights will not be infringed by assigning copyright in this manner, as the authors retain the right to re-use the content of the papers.

Papers that are not presented at the conference will be excluded from the official proceedings. Therefore, it is required that at least one of the authors attends the conference to present the paper. 

Each presentation of a full paper lasts 15 minutes + 5 min Q&A.

​

What are Visual papers?

Visual papers are papers in which the sketched images are essential in communicating the primary information while the text plays a supporting role. Visual papers should contribute new knowledge and have educational or research interest. They can utilize colour, have flexible layouts and overall lengths, and enable new types of communication.  Past authors have expressed that creating a visual paper takes more time to organize and construct than a traditional written paper.

Abstract submission (deadline 18 November 2022)

• The abstract should primarily be sketches that convey the papers content and organizational framework. Text should be utilized to support the images.
• The images and text should fit on one A4 size paper. 
• The title, authors, keywords and references should all be text as on a traditional paper but authors names and references to institutions should be absent from the initial abstract to enable respectful double-blind reviews.
• The abstract should succinctly describe, using both words and sketches, the proposed papers content, purpose and impact.

Abstracts should be submitted via the Conftool submission system. The submissions should be in pdf format.  Make sure that your submission is appropriately anonymised.

Full paper submission (deadline 20 January 2023)

Authors are invited to submit a full contribution, formatted according to a template through the Conftool submission system. Notification of acceptance is expected by 28 February 2023.

With the acceptance of your visual abstract, you will be invited to submit a full paper and prepare a conference presentation. Given the visual character of the papers, specific criteria are as follows:

• Use the full paper template. Contributions can count more than 6 pages due to the illustrative format of the visual paper. 
  ​Download the full paper template in DOC format here​
  ​Download the full paper template in DOCX format here
• Visual imagery should be of good quality and the primary form of communicating your narrative accompanied by text to support the imagery.
• A good visual paper requires precision and contextualisation in terms of evidence and detail in argumentation. It should consist of normal research issues: a research question and an outcome, a claim and an argument, and proper contextualisation through literature. Designs can be contributions to knowledge in and of themselves as a form of making, but they should be accompanied by a narrative that helps the audience understand what that knowledge contribution is.

Papers will be reviewed on the basis of:​

• Content – is it thoughtful, complete and insightful and use a standard academic paper framework?
• Significance – is it useful, useable and desirable of our audience?
• Originality – is it new knowledge or methods?
• Presentation – is it visually well organized, and easy to understand and read?
• Image quality – is it clear, well-constructed, and above average quality?
• Thematic Relevance – is it a visual paper or should it be moved to one of the other conference’s written topics?
  

Format 

• File size is limited to less than 10 Megs.
  
• Abstract and final paper submissions should be made in .pdf and the original file format to allow final publication formatting corrections.

Workshop sessions should focus on an issue related to practice. The purpose of these sessions is to share experiences and provide opportunities for discussion. As this is an academic conference, we are interested in submissions that present examples of practice that have been informed by research, but this is not an essential requirement for submission and should not be the focus of the workshop presentation at the conference. 

Every session must include a description of active audience interaction and engagement, as well as some combination of presentation, discussion, participant reflection and application, simulation, or other form of interactivity. Each submission should also clearly articulate the goals of the presentation to include what and how the material will be presented, as well as the potential takeaways for an attendee from participating in the session. 

Guidelines for submission of draft workshops

Workshop proposals should be structured under the following headings: 

• Workshop Title 
• Workshop Organisor(s)
• Workshop Summary  
• Workshop Style outlining the workshop in detail including timing and interaction 
• Expected Outcomes  
• Details of any related research  
• Takeaways for teaching practice  
• Maximum number of participants

The format should be A4 size in pdf format. Abstracts should be submitted via the Conftool submission system. Make sure that your submission is appropriately anonymised.

Submission deadlines

The deadline for submission is 13 January 2023. Please submit your proposal via the Conftool submission system. 

Notification of acceptance is expected by 28 February 2023. All selected proposals will be required to submit a finalized version by 20 March 2023.

The duration of a workshop is max. 90 minutes.

You can send a proposal via the Conftool submission system with the following information:

• Name of the presenter(s) and affiliated institute
• An abstract of 500 words (maximum) to describe the subject of the presentation 
• Include a short curriculum vitae of the presenter in 200 words 
• Include a photo of the project or the presenter 

Proposals will be reviewed on the basis of:

The following points need to be taken in consideration and be clearly articulated in the content of your submitted abstract. These criteria are meant to serve you as guidelines of what we are looking for METHOD/ART; an artistic research seminar dedicated on research methodologies of creative practices. ​

• Your contribution may take the format of a lecture, lecture/performance, workshop or poster/installation.
• Your contribution, in all formats mentioned above, should be explicitly discussing artistic research methodologies along with your artistic outcome contribution. You application must be orientated towards a discourse contribution to the theme of the seminar, your artistic research practice and medium.
• We are not looking for artist talks, but contributions that articulate or even raise questions on artistic research strategies and the lay the ground for an interdisciplinary dialogue on methodology in/for/on research in the arts. 
  

Submission deadlines

The deadline for submission is 13 January 2023. Please submit your proposal via the Conftool submission system. 

Notification of acceptance is expected before 28 February 2023. All selected proposals will be required to submit a finalized version by 20 March 2023.

Registration

Registration is mandatory for all presenters, participants and attendees.

Students and personnel from the Royal Academy of Fine Arts Antwerp, the Royal Conservatoire Antwerp, Sint Lucas Antwerp and ARIA (Antwerp Research Institute for the Arts) can register here for this seminar free of charge. To attend other tracks of the Cumulus Antwerp 2023 Conference, please register here.

All other presenters, participants and attendees have to register here.

Guidelines for submission of posters

• Posters should reflect on one of the four conference tracks, presenting the research in a visually rich format, containing images (e.g. photographs, drawings, tables, diagrams) and an abstract of up to 500 words, to be inserted also in the submission management system.
• Posters should contain the following elements: Title of project, author(s) and affiliation(s) (blinded for initial submission), main focus/goals of the (research) project, description of outcomes/results to date, explanation of the (social) relevance and the anticipated impact of the contribution.
• We provide a specific poster template for each track (4 different poster templates). All templates are available in AI (Adobe Illustrator), PPTX (PowerPoint) and PDF  format. (See below)
• The title and footer area should respect the defined font and formatting, while the rest can be formatted freely. Please use this font (Nunito). https://fonts.google.com/specimen/Nunito
• Poster size is 50 x 100cm. Printing and poster installation will be handled by the conference organizers.
• References should follow the APA Style guidelines. Author names and affiliations should be omitted for the initial poster submissions in order to guarantee the blind review process. These can be included for the final version, to be uploaded after the poster acceptance.
• Authors of accepted poster contributions should complete the conference registration in order to exhibit the poster.
• Posters will be exhibited for the entire duration of the conference and will be displayed in the large plenary courtyard at the Rector D'hanis auditorium. A selection of authors will have the opportunity to explain their posters during dedicated poster sessions. 

Evaluation criteria

Posters will be judged on the following criteria:

• Link to the overall conference theme & conference tracks.
• The societal relevance of the (research) results and the manner (method/approach) how the research results could generate societal impactt
• Quality and clarity of presented information, visuals and findings.

No legal entitlement to participate in the conference and the poster exhibition can be derived from the submission of a poster/abstract in this call.

Submission deadlines

The deadline for submission of poster drafts/mock-up is 13 January 2023. Please submit your poster in the corresponding track via the Conftool submission system. 

Finalists will be notified of their selection on 28 February 2023. All authors must submit a final version of their poster, in pdf format, by 20 March 2023, to ensure that all required criteria have been met.

​Cumulus PhD Network is launching a call for paper dedicated only for PhD students to share their doctoral research in a dynamic Pecha Kucha format during the Cumulus Antwerp conference.

Short Paper submission (deadline 17 February 2023)

Authors (PhD students) should submit an abstract (max 500 words) + short paper (PDF upload - max 2000 words) that describes their research and leave their information. Authors have to send in abstract and short paper (PDF format) together via the Conftool submission system.​

The short papers should be anonymised and formatted according to the full paper template (limited to 4 pages or max. 2000 words).​

​Download the full paper template in DOC format here​

​Download the full paper template in DOCX format here

The PhD Network Track does not have a specific topic and is not linked to one of the conference themes. It is intended for PhD students who want to present their research and get general feedback.

The selected papers will be presented in a special session during the conference and published in the conference proceedings.