Terms and Conditions
Registration for the General Assembly (members only, one representative per school) will be open later and will be handled by the Cumulus Association Secretariat.
By registering, participants acknowledge and agree that their contributions (comments on the online platform, questions asked during the sessions in person or online, etc.) during their attendance at the Cumulus Antwerp 2023 conference may be recorded by a member of the conference organizing team. This content may be distributed or published at the discretion of the organizers. By participating in the conference, the presenter acknowledges and agrees that their presentation slides may be photographed and shared on social media by other attendees. Should they wish to not share their presentation with outside audiences, the author should include this image in their presentation slides or poster.
Storycatchers (Film, photo and video recordings) is collaborating to create a comprehensive overview of the conference program, interactions and events. Accordingly, please be informed that you may be filmed or photographed at any time (e.g. in the session rooms as well as poster area and during the breaks) and any presentation you deliver may be recorded. With the registration to the conference, attendees confirm and agree to the publication of the above-mentioned photo/video material on conference-related websites or printed matters.
The personal data entered will solely be used for the conference organization, registration process, and list of delegates. Data collected in this context will only be used to contact the conference participants for matters directly and only related to this conference. By no means data will be shared with third parties. The data will be kept until all matters related to the conference have been dealt with. Please contact Cumulus Antwerp 2023 if you wish to consult, change or delete any personal data.
Before 12/03/2023: 50 % of the selected type of ticket will be reimbursed. To request a reimbursement, please e-mail to email@example.com. All refunds are made in euros. The organization cannot refund any shortfalls due to exchange rate fluctuations or bank charges.
After 12/03/2023: No reimbursements will be granted, but participation can be transferred to a virtual attendance. If a registered attendee is unable to attend the Cumulus Antwerp 2023 conference, the registration may be transferred to another person who is not yet registered for the conference at the same institution or organization at no additional charge. Transfers can be requested via firstname.lastname@example.org
For virtual/online attendance, no reimbursement is possible.
Visa invitation letters
Invitation letters for delegates will only be provided once payment for delegate fees has been made. Invitation letters for accepted authors can be provided on request once your submission is approved.
Cumulus Antwerp 2023 will be held as a hybrid event. If the conference cannot take place as an in-person event due to an ordinance from the authorities or force majeure, the organizing committee may decide to cancel the on-site part of the Cumulus Antwerp 2023 conference with short notice and turn the conference into a virtual one. In such case, attendees who acquired an on-site registration for the hybrid Cumulus Antwerp 2023 conference will be turned into a virtual registration for a purely virtual conference. Such attendees will get reimbursement for the difference in registration fees. Even in this case, Cumulus Antwerp 2023 would not be liable for any subsequent claims for any other reimbursements (e.g. attendee's travel or accommodation costs). For authors who cannot join us in Antwerp due to travel restrictions in their countries, we will enable the presentation of their papers and posters in a limited virtual conference session. Cumulus Antwerp 2023 reserves the right to change parts of the program of the event for which the participant has registered, to the extent that these changes can be deemed reasonable and fair.
All registration fees must be fully paid prior to the conference. If the conference fees have not been paid before the beginning of the conference, the conference organization cannot allow the participant to access the conference venue.
The registration fee does not include insurance of any kind. The organizers cannot accept any responsibility or liability for injuries or losses sustained as a result of any cancellations, accidents, illness or other occurrences that may arise in connection with the conference or its social events. Participants are advised to organize appropriate travel and health insurance themselves.