If you meet all the requirements for a joint or double PhD, you should submit the following documents by emailing them to firstname.lastname@example.org:
- a completed application form, including information about the motivation for the joint/double PhD and a planning schedule for the (minimum) six-month research period being undertaken at the University of Antwerp or the partner institution;
- a statement of agreement signed by all supervisors (this is not a contract but a letter written by the supervisors stating that they support the application and that they will supervise the research during the joint PhD - there is no template for this);
- incoming joint/double PhD students must include a detailed résumé (including an overview of their studies as well as research-related and professional activities);
- joint/double PhD students who have 3 (or 4) supervisors should add a motivated advice (according to the rules and regulations for PhD students, Art. 15). The faculty needs to explicitly approve of the 3rd (and if applicable: 4th) supervisor. The motivated advice is a letter written by the supervisors or the PhD student in which is explained why all 3 or 4 supervisors are vital for the joint/double PhD. This letter will be signed by the faculty council when the application and the supervisors are approved.
We recommend you do this at least one year before you submit the first draft of your PhD thesis. Processing applications takes time, as does drawing up, negotiating and approving PhD contracts, especially when working with international institutions.
The defence can only take place 6 weeks after the contract is fully signed.