1. Checking the question:
When a student researcher selects a question, he or she contacts the organisation involved to check their expectations.
2. Selecting the question:
If the student researcher decides to select the question as a dissertation topic, it is marked as 'selected' and is no longer available to other students. The student researcher then looks for a supervisor.
3. Kick-off meeting:
The student researcher, supervisor, applicant and Science Shop mediator meet to discuss the research focus (research question, methodology and planning) and expenses budget, if applicable.
4. Research focus development:
The student researcher starts to develop the research focus, often in the form of a preliminary paper. This document is submitted for approval to all parties involved (supervisor, applicant and Science Shop).
5. Signing the memorandum of understanding:
Once the research focus and expenses budget have been determined, all parties are invited to sign the memorandum of understanding. All the relevant agreements, set out in writing in the intermediary report, form part of the memorandum of understanding alongside the research focus, Science Shop procedures (Link naar pdf met werkwijze leggen) and expenses budget, if applicable. If adjustments are made during the course of the research, the Science Shop should be notified and the changes added as an appendix.
The research starts after the kick-off meeting.
The student researcher maintains close contact with the supervisor, who monitors the research in terms of content and scientific approach. The student researcher keeps the applicant informed about the progress he or she makes. The applicant can assist in finding research material (e.g. literature, respondents, experts, etc.). The student researcher also keeps the mediator informed about his or her progress, and ideally includes them in any correspondence with the organisation.
The mediator monitors the research according to the usual processes. This means that he or she oversees the planning, follows up, makes adjustments whenever necessary and, if problems arise, plays a mediating role in the discussions. Interim reports or meetings about the research can also be arranged at the request of the applicant organisation, student researcher, supervisor or mediator.
7. Submitting the research report:
If the student passes his or her dissertation (with a minimum score of 10/20), the mediator or student researcher then hands the dissertation over to the applicant and publishes it on the Science Shop webpage (unless other agreements have been made about the publication of the research results).
Upon receipt of the dissertation, the applicant reimburses the student researcher for his or her expenses according to the expenses budget (if applicable).
Once the research has been finalised, the mediator consults with the parties involved to determine the extent to which the results can be disseminated and which options are most suitable. Wider public dissemination can take various forms, such as press releases, articles and study days. Needless to say, the student researcher and supervisor are also involved in this process, as the authors of the work.