Cancellation by the organisation
The organisation reserves the right to cancel the course due to a lack of interest within two weeks after the deadline of application. Participants should keep this in mind when making travel arrangements; any expenses made other than registration fees will not be reimbursed. Registration fees will be reimbursed as soon as possible.
In case the physical version of the summer school is cancelled due to covid-19 measures regarding local conditions or travel limitations, all accepted participants are invited to attend the digital version. If a candidate is unable to do so, the registration fee will be reimbursed as soon as possible.
Cancellation by the participant
If the participant cancels more than 4 weeks before the start of the summer school, 50 % of the registration fee can be reimbursed to the participant. If the participant cancels within 4 weeks before the start of the summer school, only € 100 of the registration fee will be refunded. All refunds are made in euros. The organisation cannot refund any shortfalls due to exchange rate fluctuations or bank charges.
If an applicant is unable to travel due to covid-19 and unable to attend the digital track, a full refund of the registration fee can be done if the following evidence is provided:
- Official communication from the visa office, Embassy or Consulate in case a visa could not be obtained due to COVID-19 regulations.
- Official communication from the home institution, employer or a medical facility stating that it is not possible to travel due to COVID-19 implications.
Applicants that can’t provide such a proof will not have the fees refunded.