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Privacy policy

Protection of Personal Data

The University of Antwerp attaches great importance to the protection of your personal privacy.

In this Privacy Statement, the University of Antwerp will inform you about the way in which it handles your personal data. The University of Antwerp reserves the right to make changes to this statement if needed, to address the needs and requirements of society, as well as abide by the relevant laws and regulations. Therefore, the University of Antwerp advises you to consult this statement regularly. The Current Privacy Statement, our Terms of Use and our Cookie Policy together constitute our Privacy Disclaimer.

Identity of Processing Officer - Data protection officer details

The University of Antwerp, Prinsstraat 13, 2000 Antwerp, represented by its rector is responsible for processing your personal data. Our data protection officer has an office at Venusstraat 35, 2000 Antwerp and can be reached by email on privacy@uantwerpen.be.

Guarantees for processing personal data:

Your personal data is always treated in accordance with the applicable privacy regulations.

Personal data will only be collected and processed to provide the information requested or to provide an online service. Processing of personal data is limited to the intended objective.

Personal data will not be disclosed to third parties and will not be used for direct marketing, unless you have agreed to this yourself via an 'opt in'.

The University of Antwerp takes the best possible security measures to prevent third parties from misusing your personal data.

Indirect processing of personal data:

The University of Antwerp will, wherever possible, inform you about any indirect processing of personal data.  We will give information on the source of this personal data and the categories of personal data that are processed. For example, contact details are sometimes enriched with publicly available information, such as through LinkedIn.

Purpose and legal basis for the processing of your personal data:

Storage period

Storage period

The University of Antwerp never stores personal data for longer than necessary.

For example, personal data from website visitors (cookies) is never stored longer than is needed for the purposes stated in the university’s Cookie Policy. If other personal data of website visitors is stored, this will never be kept longer than the agreed period.

Personal data on students is kept as long as they have a relationship with the university, and possibly longer with the explicit permission of the student in question or for legal reasons. Personal data provided during pre-enrolment is stored for a short period of 3 years and overwritten in case of an official enrolment.

Personal data on staff members is also stored for as long as they have a relationship with the university, with the exception of data for which the staff member has given permission for a longer retention period and data that has to be retained for longer for legal reasons. 

Personal data on third parties (co-contractors) is stored for the duration necessary for the execution of contractual agreements.

Personal data on participants in a research survey is stored in accordance with the term indicated in the ‘informed consent’ form, if applicable.  For more information about this, please refer to the Code of Conduct and the aims of processing information collected (point 7. carrying out research surveys). 

Personal data processed in the context of an event registration is stored for the period consented by the person concerned.

Rights of the person concerned

As a concerned party you have the right to see your personal data, as well as to request a correction, removal or limitation thereof.

As a concerned party you also have the right to transfer your personal data either to yourself or to a new controller, as far as it is technically possible. If you do want to do this, you must make this known in advance.

Withdrawal of given consent is always possible without this affecting the lawfulness of the processing of personal data as this is on the basis of the permission previously granted.

To exercise your rights as a concerned party, you can write to privacy@uantwerpen.be.

As a concerned party, you have the right to file a complaint with the Data Protection Authority (GBA).