1. Application documents
The following documents are required for residence permit applications:
- a colour copy of your passport
- a colour copy of your visa
- a study certificate issued by the University of Antwerp. You can download the study certificate from SisA (Documents > Study certificate) after enrolment as a student at our university (which is after your arrival in Antwerp).
- a copy of the rental agreement for your accommodation in Antwerp
- a copy of the scholarship/a copy of the sponsorship commitment (legalised annex 32)/proof of solvency (blocked university account)
- a completed, signed and dated information sheet (.doc). Please type in the required information. Also note that there is a special block on the information sheet to provide useful info for the police officer (for details, see residence control).
Scan each document (not each page) and give each document the correct name according to the guidelines (pdf). You can scan your documents in the university library.
Email the scanned documents to email@example.com. Only complete files will be processed. IOB students should contact the IOB student office.
The International Relations Office or IOB student office will review your application documents and forward them to the Antwerp Immigration Office, which will process your application file.
2. Temporary residence document
(Covid-19 procedure) Once your file has been processed, the International Relations Office will digitally receive your temporary residence document ‘bijlage 15’ from the Immigration Office. The IRO will mail the document to you. Print out the document and keep it with you at all times. The document is proof of your application for registration as a resident of Antwerp and is valid for a maximum of 6 weeks – end date is mentioned on the document.
At the same time the Immigration Office will send an electronic request to the police to carry out a residence check. This is standard procedure.
3. Residence control
The Immigration Office will send an electronic request to the police to carry out a residence check. This is standard procedure.
The police officer has four weeks to complete the residence check. The officer will check if you actually live at the address you gave. It is important that you clearly mark your full name (first and family name) on both the doorbell and the mailbox. In most cases, the officer will want to talk to you in person. If you are not at home, they will come back at another time. They may leave a note in your mailbox to present yourself at the police station.
There is a special block on the information sheet to provide useful info for the police officer, such as your class hours/days, the times/days you are at home. You can also provide other specific details: that there is only one doorbell or mailbox for several residents, etc. This information may simplify and therefore speed up the residence check procedure.
If you have not received a police visit within four to five weeks after application, please contact the International Relations Office (firstname.lastname@example.org) or the IOB student office.
Upon approval, the police officer will send an electronic confirmation report to the immigration office.
Please inform the International Relations Office by email (email@example.com) or IOB student office once the residence check has been done, so they can book an appointment for you.
4. Appointment at the International Students Desk (Gate15)
The International Relations Office will make an appointment for you at Gate15. You will be notified about your appointment by email.
At your appointment you will present
- your passport and visa
- 1 passport size picture (photo size 3.5 x 4.5 cm - white background)
and pay for your electronic residence card, preferably by credit card. Prices vary depending on the timing of the procedure:
- normal procedure: €21.60
- urgent procedure: €123,60 ( ready next working day if ordered before 3 p.m.)
The electronic residence card (A-card), which is a legal requirement for non-EU nationals, will be ordered.
5. Electronic residence card
Approximately two weeks after your appointment, you will receive a letter with a pin code by regular mail. Now you can pick up your electronic residence card at Gate15 at the appointed date and time.
Make sure to take your passport, the pin code letter and the Bijlage 15 (annex 15) document with you.