Please note that the average duration for obtaining your residence card is approximately two months.

As of 3 January 2019, the residence permit issued to non-EEA students is a combined permit which also mentions the right to work and the applicable conditions.

Important
Have you stayed in Belgium before with a residence permit? Then you should follow the re-registration procedure. Please inform the International Relations Office or the IOB or C-MAT student offices.

Non-EEA nationals have to extend their residence permits every academic year. 

C-MAT students: please follow the guidelines in the 'International Student Handbook' that you will receive upon admission, or contact c-mat@uantwerpen.be.

Procedure for first time registration:

Nationals from France, Germany, the Netherlands and Luxembourg

These students can apply for a registration document called Bijlage 33 (annex 33) , which is a limited registration. You must be officially registered as a resident in either France, Germany, the Netherlands or Luxembourg, and will be staying on a temporary basis in Antwerp.

1. Application documents

The following documents are required for the application:

  • a colour copy of your ID card or passport;
  • a study certificate issued by the University of Antwerp. You can download the study certificate from SisA (Documents > Study certificate) after you’ve enrolled at our university (in person) and paid the tuition fees.
  • a completed, signed and dated information sheet​ (.doc). Please type in the required information.

Scan each document (not each page) and give each document the correct name according to the guidelines (pdf).  You can scan your documents in the library of the university.

Mail the scanned documents to residencepermit@uantwerpen.be or to the IOB student office. Only complete files will be processed.

The International Relations Office will review your application documents and forward them to the Antwerp Immigration Office, who will process your application file.

2. Limited registration document

(Covid-19 procedure) Once your file has been processed, the International Relations Office will digitally receive your limited registration document ‘bijlage 33’ from the Immigration Office. The IRO will mail the document to you. Print out the document and keep it with you at all times. The document is free of charge and valid for one academic year.

Other EEA+ nationals (EU + UK, Norway, Iceland, Liechtenstein, Monaco, Switzerland)

1. Application documents

The following documents are required for residence permit applications:

  • a colour copy of your ID card or passport
     
  • a study certificate issued by the University of Antwerp. You can download the study certificate from SisA (Documents > Study certificate) after you’ve enrolled at our university (in person) and paid the tuition fees.
     
  • a copy of the European Health Insurance Card (example document)
     
  • a copy of the rental agreement for your accommodation in Antwerp
     
  • a declaration of sufficient financial means (PhD students have to submit a copy of their scholarship document)
     
  • a completed, signed and dated information sheet (.doc). Please type in the required information. Also note that there is a special block on the information sheet to provide useful information for the police officer (for details, see residence check).

Scan each document (not each page) and give each document the correct name according to the guidelines (pdf). You can scan your documents in the university library.

Email the scanned documents to residencepermit@uantwerpen.be or to the IOB student office. Only complete files will be processed.

The International Relations Office will review your application documents and forward them to the Antwerp Immigration Office, which will process your application file.

2. Temporary residence document

(Covid-19 procedure) Once your file has been processed, the International Relations Office will digitally receive your temporary residence document ‘bijlage 8’ from the Immigration Office. The IRO will mail the document to you. Print out the document and keep it with you at all times. The document is free of charge and is proof of your application for registration as a resident of Antwerp. 

At the same time the Immigration Office will send an electronic request to the police to carry out a residence check. This is standard procedure.

3. Residence check

The police officer has four weeks to complete the residence check. The officer will check if you actually live at the address you gave. It is important that you clearly mark your full name (first and family name) on both the doorbell and the mailbox. In most cases, the officer will want to talk to you in person. If you are not at home, they will come back at another time. They may leave a note in your mailbox to present yourself at the police station. 

There is a special block on the information sheet to provide useful information for the police officer, such as your class hours/days, the times/days you are at home. You can also provide other specific details: e.g. that there is only one doorbell or mailbox for several residents, etc. 

The information you enter may simplify and therefore speed up the residence check procedure.

If you have not received a police visit within four to five weeks after application, please contact the International Relations office (residencepermit@uantwerpen.be) or the IOB student office.

Upon approval, the police officer will send an electronic confirmation report to the immigration office.

Please inform the International Relations Office by email (residencepermit@uantwerpen.be) or the IOB student office when the residence check has been done, so they can book an appointment for you to collect your residence document.

4. Appointment for the official residence document and electronic residence card (optional)

The International Relations Office will make an appointment for you at Gate15. You will be notified about your appointment by email.

At your appointment you will present:

  • your passport or ID card
  • 1 passport photo (white background)
  • the temporary document Bijlage 8

You will receive the official residence document Bijlage 8 (annex 8) with your national number. The document is free of charge and is proof of your registration as a resident of Antwerp. It is valid for 5 years.

EU nationals do not have to apply for the electronic residence card (E-card). The residence document Bijlage 8 is sufficient.

However, the E-card is required for opening a bank account and for getting health insurance in Belgium. It is valid for 5 years. If you decide to apply for the E-card, you will have to pay 21.10 euros, preferably by credit card. Approximately two weeks after your appointment, you will receive a letter with pin codes by regular mail. Now you can pick up your E-card at Gate15 at the appointed date and time.  Make sure to take your pin code letter and residence document ‘bijlage 8’ with you to the appointment.

Non-EEA nationals

1. Application documents

The following documents are required for residence permit applications:

  • a colour copy of your passport
     
  • a colour copy of your visa
     
  • a study certificate issued by the University of Antwerp. You can download the study certificate from SisA (Documents > Study certificate) after enrolment as a student at our university (which is after your arrival in Antwerp).
     
  • a copy of the rental agreement for your accommodation in Antwerp
     
  • a copy of the scholarship/a copy of the sponsorship commitment (legalised annex 32)/proof of solvency (blocked university account)
     
  • a completed, signed and dated information sheet​ (.doc). Please type in the required information. Also note that there is a special block on the information sheet to provide useful info for the police officer (for details, see residence control).

Scan each document (not each page) and give each document the correct name according to the guidelines (pdf). You can scan your documents in the university library.

Email the scanned documents to residencepermit@uantwerpen.be. Only complete files will be processed. IOB students should contact the IOB student office.

The International Relations Office or IOB student office will review your application documents and forward them to the Antwerp Immigration Office, which will process your application file.
 

2. Temporary residence document

(Covid-19 procedure) Once your file has been processed, the International Relations Office will digitally receive your temporary residence document ‘bijlage 15’ from the Immigration Office. The IRO will mail the document to you. Print out the document and keep it with you at all times. The document is proof of your application for registration as a resident of Antwerp and  is valid for a maximum of 6 weeks – end date is mentioned on the document.

At the same time the Immigration Office will send an electronic request to the police to carry out a residence check. This is standard procedure.

3. Residence control

The Immigration Office will send an electronic request to the police to carry out a residence check. This is standard procedure.

The police officer has four weeks to complete the residence check. The officer will check if you actually live at the address you gave. It is important that you clearly mark your full name (first and family name) on both the doorbell and the mailbox. In most cases, the officer will want to talk to you in person. If you are not at home, they will come back at another time. They may leave a note in your mailbox to present yourself at the police station.

There is a special block on the information sheet to provide useful info for the police officer, such as your class hours/days, the times/days you are at home. You can also provide other specific details: that there is only one doorbell or mailbox for several residents, etc. This information may simplify and therefore speed up the residence check procedure.

If you have not received a police visit within four to five weeks after application, please contact the International Relations Office (residencepermit@uantwerpen.be) or the IOB student office.

Upon approval, the police officer will send an electronic confirmation report to the immigration office.

Please inform the International Relations Office by email (residencepermit@uantwerpen.be) or IOB student office once the residence check has been done, so they can book an appointment for you.
 

4. Appointment at the International Students Desk (Gate15)

The International Relations Office will make an appointment for you at Gate15. You will be notified about your appointment by email.

At your appointment you will present

  • your passport and visa
  • 1 passport size picture (photo size 3.5 x 4.5 cm - white background)

and pay for your electronic residence card, preferably by credit card. Prices vary depending on the timing of the procedure:

  • normal procedure: €21.60
  • urgent procedure: €123,60 ( ready next working day if ordered before 3 p.m.)

The electronic residence card (A-card), which is a legal requirement for non-EU nationals, will be ordered.

5. Electronic residence card

Approximately two weeks after your appointment, you will receive a letter with a pin code by regular mail. Now you can pick up your electronic residence card at Gate15 at the appointed date and time.

Make sure to take your passport, the pin code letter and the Bijlage 15 (annex 15) document with you.