--> You are studying with an exam contract with a view to obtaining a degree If you enrolled with an exam contract then an enrolment certificate is sufficient. You can obtain this certificate from the central student administration. You do not have to submit an exam contract for a complete programme. The certificate must state clearly that the exam contract has been entered into with a view to obtaining a degree (and not to obtaining credits).
Attendance certificates do not have to be filled out, given that you will not be admitted to the lessons with an exam contract. After every exam period, you will have to provide your employer with an attendance certificate for the exams which includes the dates when the exams were taken. You can obtain this certificate from the faculty administration.
If your enrolment certificate states that your exam contract was entered into with a view to obtaining a degree and you can demonstrate that you took all of the exams then you are entitled to the maximum number of holiday hours (three times your weekly working hours) even if you did not enrol on a complete programme. It is not necessary to take all of your programme's exams during a particular exam period.
-->You are studying with a degree contract
Employees wishing to take educational leave for a programme with a degree contract need to submit a request to their employer. This is done using a particular document (the certificate of regular enrolment), which can be obtained from the faculty's education administration.
Every three months, the employee should also submit an attendance certificate to his or her employer. The faculty administration request this certificate via the SisA database and complete it with the contact hours attended.
Authorised and unauthorised absences are not includedeligible for educational leave. For this reason, the employee should submit an attendance certificate. However, all absences should be recorded and authorised where possible. Authorised absences may include, for example, illness. (see below)
If the number of hours of unauthorised absence is higher than 10% then the right to paid educational leave will not be granted for a six-month period. This six-month suspension commences on the first day of the three-month period following the three-month period during which the employee was absent for more than 10% of the time. Depending on the period of suspension, it may be carried over to the next academic year.
Absences are only authorised in the following cases:
- The employee or a member of his or her household is ill (medical certificate required)
- There is a public transport strike
- The lecturer is ill or on strike
- The university is closed
- Exceptional wintry weather conditions (excessive snowfall, general icy conditions);
- Absence for professional reasons, based on a statement from the employer that the employee was working during the course hours.
- Students can only be in attendance once they have enrolled.
- Attendance is recorded when the student signs the lecturer's attendance list or when the lecturer signs off on the student's attendance document. Each programme has developed a particular system for these documents, and this is clearly communicated to students.
- There are deadlines for submitting these documents to the faculty administration, i.e. the Friday before the Christmas holiday, the Friday before the Easter holiday, and 31 May. Paid educational leave is calculated on the basis of three-month periods rather than the six-month periods of an academic year. Students who do not respect the deadlines will receive a blank certificate! Students may not submit documents to authorise absences retrospectively.
- The education secretariats provide these attendance certificates to employees as quickly as possible, and the documents should then be passed on to the employer immediately, along with doctor's or employer's certificates supporting the leave of absence.
- Employees who wish to take educational leave to prepare for or take exams in September should also provide their employers with certificates that show the correct exam dates. The right to educational leave can only be extended if the employee actually takes part in this exam period. A list of marks which includes the exam date can also be accepted. The exam period's end date is especially important. The employee is entitled to take educational leave until this date.
- Overlapping of programme components when a course is postponed: If two programme components overlap, students are entitled to be absent if they cannot attend the classes of one of the two programme components.