Those wishing to apply to do a joint PhD must meet the following minimum requirements:
- The doctoral thesis must be prepared in both partner institutions under joint supervision.
- The PhD student must conduct at least six months of his or her doctoral research at each of the partner institutions.
- The doctoral jury must include at least one member of the tenured academic staff from each of the partner institutions.
- An agreement must be drawn up between both partner institutions for each joint PhD.
- If the application is approved, incoming joint PhD students should complete all of the University of Antwerp administrative procedures (enrolment) as quickly as possible.
An application for a joint PhD must be submitted at least one year before the first draft of your thesis is submitted. Processing applications takes time, as does drawing up, negotiating and approving PhD contracts, especially when working with international institutions.
PhD students can defend their doctoral theses no earlier than six weeks after all parties involved have signed the agreement. These provisions must always appear in the contract and are binding for all parties involved.
Incoming joint PhD students must submit the following documents for the application:
- a completed application form
- information about the motivation for the joint/double PhD and a planning schedulefor the six-month research period being undertaken at the University of Antwerp or the partner institution
- a statement of agreement signed by all supervisors (this is not a contract but a letter written by your supervisors stating that they support your application and that they will supervise your research during the joint PhD - there is no template for this)
- a detailed résumé (including an overview of their studies as well as research-related and professional activities)
- joint/double PhD students who have 3 supervisors should add a motivated advice(according to the rules and regulations for PhD students, Art. 15), this motivated advice is a letter written by your supervisors or yourself. In this letter you/your supervisors should explain why all three supervisors are vital for your joint/double PhD. This letter will be signed by the faculty council when your application is approved. The signed letter also has to be checked by the bureau of the Antwerp Doctoral School.
After the Faculty or Departmental Board has approved the application, incoming PhD students must enrol at the University of Antwerp. To do this, they should submit the following documents in person or by post (not by email):
- an original completed and signed admission agreement, obtained when applying online
- a copy of a valid ID
- a certified original copy of the diploma that entitles the student to do a PhD (if necessary, translated into Dutch, German, French or English)
- an original certificate confirming the student's enrolment in their home university for the current academic year (not a student card)
- a digital photo (to be submitted by email to firstname.lastname@example.org if the file is not submitted in person)
After the application has been processed the PhD student will receive his or her student account details, which provide access to SiSa self-service. A student card will be sent to the student's postal address.
The PhD student must enrol at the University of Antwerp every year using SisA self-service, up to and including the academic year in which the doctoral thesis is to be defended. Incoming PhD students must pay their tuition fees upon enrolment (this does not apply to joint PhDs in which both institutions are in Flanders).
Composing the agreement
The Antwerp Doctoral School will negotiate the contract provisions with the administrative contact person in the partner institution. The supervisor and PhD student will be asked to review the contract provisions. Once all parties have approved the contract provisions, the contract will be signed by the rectors, (deans), supervisors and PhD student. All parties will receive an original copy after the contract has been signed.
The composition of the PhD commission
There are two possibilities:
- A reduced commission (the supervisors and a chair) will be appointed to follow up on the PhD at the University of Antwerp, especially during the six months of research that must be conducted at our institution. Progress reports about the research will then be submitted at our institution, as is the case for all other PhDs (the University of Antwerp commission can accept the partner institution's progress reports in order to avoid double reports, but this must always be confirmed with the faculty). The commission meets with the PhD student at least once during his or her stay at the University of Antwerp.
- A second commission will be appointed at the University of Antwerp at the same time. Progress reports about the research will then be submitted at our institution, as is the case for all other PhDs. The commission meets with the PhD student at least once during his or her stay at the University of Antwerp.
Those wishing to apply to do a joint PhD should also check Articles 40-45 of the University of Antwerp's general PhD regulations.