PhD Procedure

This procedure is based on the general PhD regulations of the University of Antwerp. More information is provided per phase (see navigation).

PHASE 1: At the start of your PhD

1. Admission to the PhD studies and enrolment

  • Step 1: Finding a subject and a supervisor
  • Step 2: Looking for funding
  • Step 3: Submitting your application to the Registrar's Office
  • ‚ÄčStep 4: if applicable: Registering as personnel with the HR Department

2. Arranging confidentiality agreements

PHASE 2: Obligations during the PhD

1. Annual re-enrolment
2. Creating your ORCID ID
3. Submission progress report PhD research
4. Doctoral study programme
5. Submission annual progress report doctoral study programme

PHASE 3: Preparing the thesis

1. Deciding on the thesis language
2. The design and form of the doctoral thesis
3. Arranging confidentiality agreements

PHASE 4: Preparation of defence (in 9 steps)

  • Step 1: Submission of the doctoral thesis to individual PhD commission (IPC) 
  • Step 2: Completing the doctoral study programme
  • Step 3: Composition of the jury
  • Step 4: Submission of the doctoral thesis to the jury
  • Step 5: Possible pre-defence and organisation public defence
  • Step 6: Announcement of public defence
  • Step 7: Processing the announcement and preparing the certificate supplement
  • Step 8: Submission of the thesis to the Central Library Office (digitally + on paper)
  • Step 9: Public defence

PHASE 5: After the defence

1. Preparing and awarding the diploma
2. Talent Center for early-career researchers
3. Jobs for post-doctoral researchers


Antwerp Doctoral School Campus Middelheim - Building E
Middelheimlaan 1
2020 Antwerp