- Who can apply for a clinical traineeship?
Only Medical undergraduates can apply for a clinical traineeship. Applicants are required to be in their final year or second last year at the time of the clinical traineeship. Graduates and students who are not eligible for a clinical traineeship via the Erasmus+ programme should contact the personnel department of the University Hospital (UZA) directly via email@example.com.
- Who do I contact if I want to do a clinical traineeship?
ALWAYS contact the internationalisation officer of the Medicine programme first. NEVER directly address a professor, department, research unit or assistant. The contact details of the internationalisation officer are available on the website for incoming exchange students.
- In which departments can I do a clinical traineeship?
Following clinical departments offer supervision in English: Internal Medicine, Endocrinology, Anaesthesiology, Radiology and Surgery/Orthopaedics. Other wards (e.g. Paediatrics and Psychiatry) are NOT available. Most departments accept between 1 and 2 students at a time. We first schedule our own students and then allocate the remaining placements to exchange students by giving priority to those coming from our Erasmus partners.
- How many credits can I obtain for a clinical traineeship?
A traineeship of 4 weeks is equal to 3 ECTS credits.
- How can I apply for a clinical traineeship?
Have a look at the simplified illustrations of the application procedure for clinical traineeships (via Erasmus Study, Erasmus Placement or Other Work Placement) on the website for incoming exchange students.
The number of placements for international students is limited and traineeship positions are filled rapidly.We first schedule our own students and allocate the remaining placements to exchange students by giving priority to those from our Erasmus partners. If applications are received less than 6 months in advance they will be deleted. The deadline for applications is always 15 May for a clinical traineeship during the next academic year.
- What is the duration of a clinical traineeship?
- If you combine a clinical traineeship with courses via Erasmus Study, the minimum duration of the traineeship is 4 weeks.
- If you only attend a clinical traineeship via Erasmus Study (for traineeships), the minimum duration is 3 wards of 4 weeks each. In this case you do not attend courses.
- If you do a clinical traineeship via Erasmus Placement, the minimum duration is 2 wards of 4 weeks each. In this case you do not attend courses.
Traineeships cannot be split. You are expected to do the fullt-time (ca. 40 hours per week) traineeship during 4 consecutive weeks according to the fixed rotation schedule of the university hospital. The duration of traineeships and other general conditions are illustrated on the website for incoming exchange students.
- Can I combine a clinical traineeship with theoretical lessons?
Yes, but not at the same time. A traineeship requires your full-time presence (ca. 40 hours/week) during 4 weeks, so it is not possible to attend courses during those weeks. Only when there is a gap in your study programme (and when this gap corresponds with the rotation system in the hospital) you are allowed to do a traineeship.
- When do the clinical traineeships take place?
Clinical traineeships for incoming exchange students are mainly available between October and February.
- Which documents are required in order to attend a clinical traineeship?
- Motivation letter;
- Official Transcript of Records;
- Learning Agreement for Traineeships.
These documents should be sent to the internationalisation officer of the Medicine programme.
According to the vaccination rules of the Belgian government you should be able to provide following certificates to the occupational doctor (hilde.Degoes@mensura.be) TWO months prior to starting your clinical traineeship:
- 3 dates required of Hepatitis B vaccination on the vaccination certificate.
- definition of the titer Hep Bs Al >10 IU/L taken at minimum 1 month after the latest vaccination.
- proof of either recent negative Intradermo test (Mantoux or Quantiferon test - not older than 1 year) or either normal RX thorax. If you happen to be TB positive, then you will need a letter from your doctor stating that you are not infectious.
- the completed Mensura-questionnaire.
If these documents are not provided TWO months prior to starting your clinical traineeship, you will not get admission to the hospital. More information on the vaccination documents can be found on the website for incoming exchange students.
Evaluation or assessment form
See: 'How will my clinical traineeship be evaluated?'.
Hospital registration form
You need to complete the UZA-registration form in order to obtain an entrance badge. The registration must be completed and delivered to the international office at the Faculty of Medicine at least two weeks before the start of your traineeship. The UZA-registration form can be found on the website for incoming exchange students.
You are advised to be covered by a liability insurance from your home University/country. As a registered exchange student you are a registered student of the University of Antwerp. The UAntwerp provides you:
- an accident insurance which covers accidents on the way to and from the UAntwerp/UZA;
- a limited third party liability insurance.
- When should I arrive in Antwerp?
You should arrive in Antwerp at least one week before the start of your traineeship. You will need this week to finalise your housing administration and your medical file by visiting the occupational doctor. The appointment with the doctor is mandatory in order to access the University Hospital (UZA).
- How do I obtain a badge for the University Hospital (UZA)?
You need to complete the UZA-registration form in order to obtain a badge. This badge gives you access to some areas in the University Hospital (UZA) and to the scrub clothes vending machine. The registration must be completed at least two weeks before the start of your traineeship. The UZA registration form can be found on the website for incoming exchange students. On the first day of your clinical traineeship (at the latest) you need to pick up your entrance badge in the administrative building of the University Hospital (UZA; separate building, Personnel Department, ground floor). Your official hospital ID badge must be displayed prominently at all times so that your status as a student is clear.
- Which clinical experience can I expect?
A clinical traineeship involves integration into the activities of the Unit (as deemed appropriate by the Head of each Department), generally this means “shadowing” of the resident/registrar, attendance of unit activities (ward rounds, outpatient’s sessions and unit meetings) and hospital educational and administrative activities. It does NOT include individual tutorials or integration into the University of Antwerp medical student teaching programme. A timetable is not provided prior to starting your clinical traineeship. On the first day of your traineeship, you will be advised what Department activities you are able to participate in. A student clinical traineeship does not correspond to that of a final year student at the University of Antwerp and as such, you will not have the "same rights and duties".
- How will my clinical internship be evaluated?
Before the start of your clinical traineeship the internationalisation officer of the Medicine programme will provide you assessment forms to evaluate your clinical skills, medical competencies and professionalism. Give these forms to the department secretary or supervisor on your first day. Your supervisor in the hospital will complete these forms by the end of your traineeship. Return the original forms, completed and signed, to the internationalisation officer of the Medicine programme. Only based on these assessment forms a ‘Transcript of Works/Records’ will be provided. This document will include your name, the departments and dates of your traineeships and your global score of the assessed criteria in each department. You will not be evaluated by an examination.
- Do I need to pay a tuition fee for a clinical traineeship?
As an exchange student you do not need to pay tuition fees.
- What should I wear during the clinical traineeship ?
You are expected to be well groomed and professional in appearance at all times. You need to provide your own white coat and stethoscope. In several clinical departments you need to use the department’s clothing. You will be informed by the department. The scrub clothes vending machine in the University Hospital (UZA) is accessible with your badge.
- How should I behave during the clinical internship?
As a medical elective student you are expected to be polite and respectful to the hospital, university and clinical school staff as well as to patients, their relatives and hospital visitors. You should exercise great care in the material you post on social media about your private life and your hospital experiences. At no time should material be posted which could adversely affect your patients, their relatives, your teachers, the Hospital or University staff. Please note that mobile phones should be switched off or on silent whilst you are on your placement. Calls should only be answered during breaks, when approved. If you do a clinical internship in the UZA you are expected to have read and understand the UZA quality and safety measures.
- Which steps do I need to take in order to end my exchange period ?
- Scores of your traineeships are published in SisA. Your grades are official after deliberation of the Education Board at the end of each examination session and appear on a ‘Transcript of Works/Records’ . This document includes your name, your University details, the course codes and titles according to your enrolment and to you Learning Agreement, the departments and dates of your traineeships and your global score of the assessed criteria in each department.
- A ‘Certificate of Departure’ from your University can be completed and signed upon request by the internationalisation officer of Medicine programme.
- Do not forget to inform your landlord or the International Housing Office of the University of Antwerp about the end of your exchange period.