All foreign workers, researchers and volunteers, including those from the EU, must register with the Immigration Office if they wish to stay in Belgium for more than three months. Within three days of your arrival in Belgium, you must submit an application to the local authority in your place of residence to allow you to register at the Immigration Office and ask for a residence permit.
The HR Department offers a service to employees (not PhD students) and assists to obtain the residence permit. This service is only possible for employees who will live in the greater city of Antwerp.
Procedure for people living in the greater city of Antwerp
1. The procedure will be started within 8 days after your arrival in Belgium. The employee needs to provide the requested documents and information by e-mailing all the documents in colored scans. The HR officer will sent your file to the Relocation Office - Districthouse Antwerp. This office will check your information and a residency check by the police will be requested.
2. After a positive visit of the police, an appointment to sign the documents for the residence permit is made for you by the HR officer.
3. With the QR code provided by e-mail, the employee can enter the Districthouse and sign the official application for a residence permit.
4.Upon approval by the Office for Long-term Residency in Brussels, a residence permit ‘A’ will be issued, valid for the duration of employment plus 30 days. An Electronical ID card can be requested after payment of € 22,90.
In case you can not provide the documents before your start date, you will have to submit a request to start the registration procedure yourself. In Antwerp this can happen in three ways:
- Using the digital registration form on the city’s website
- You can obtain a registration form from the local government offices (Districtshuis) and then send it by post
- You can also request the registration form over the telephone by calling 03 292 93 94
Immigration Office, Maurice Dequeeckerplein 1, 2100 Deurne
(open: Tuesday and Wednesday from 8 until 17 h, Thursday from 12 until 20 h; Friday from 8 until 14 h)
Subsequently, you will receive an appointment and a checklist of the documents that must be provided.
Procedure for people not living in the greater city of Antwerp but in another city
Contact the local city of your place of residence and request a renewal based on the documents provided by your HR officer. On the agreed date, you can submit personally all the documents to the Central Registration Office. Before the registration can be validated, a residency check has to be carried out by the police.
After a positive visit of the police, you will have to return to sign the application documents for the residence permit. The final decision is then submitted to the Office for Long-term Residency in Brussels. Upon approval, a residence permit ‘A’ will be issued, valid for the duration of employment plus 30 days.
In any case, you should be prepared to provide the following documents:
- Completed information file (document can be obtained by the ciity or here you may find the document from Antwerp)
- Coloured scan of your passport or identity card
- Two passport photographs
- The necessary employment documents (contract, agreement, scholarship) or proof of sufficient resources
If you are not an EEA national, you should always bring the following:
- Proof of employment (work permit, hosting agreement or exemption)
- Proof of good conduct
Civic Integration in Antwerp
Once you have been added to the register of residents, you will receive an invitation to attend a civic integration course. This course is compulsory and non-compliance may result in a fine. As a foreign student or researcher, however, you may be able to get an exemption.
To obtain this exemption, send the invitation along with a certificate of registration or scholarship certificate to:
Onthaalbureau Inburgering Antwerpen, SZ / SLD / OB Atlas
Van Immerseelstraat 11-23