As of 1991 the university library produces and maintains an academic bibliography for the University of Antwerp (UAntwerp). This database gives an overview of the scientific publications of the UAntwerp researchers and has following goals.

  1. making (a survey of) the publications  by researchers visible online
  2. supporting evaluations and policy in general
  3. feeding external databases (e.g. VABB-SHW)

This underlines the importance of a correct and complete input of all publications by every researcher. Publications indexed by Web of Science are automatically included; other publications that qualify for recording have to be reported according to the procedure as described below.

Add a publication, dataset or non-written output item

Publications, datasets and non-written output can be added to the academic bibliography  via https://repository.uantwerpen.be → My Bibliography

Choose the appropriate publication type. If available start the submission by filling out a DOI number or Pubmed ID.

Important:

Be sure to go through the entire wizard by pushing the button 'submit' in the last screen. You will receive a confirmation e-mail from the helpdesk.

An overview of your pending publication is available via https://repository.uantwerpen.be → My Bibliography

Uploading larger files can take a while. A file is uploaded correctly from the moment that a link to the file appears.

Export a publication list

There are several ways to export a publication list:

You can request a PDF overview of all your publications in Peoplesoft via the e-curriculum . Manual (Dutch version)

The following formats are supported:

  • Via the e-curriculum
  • Via  the export function of the repository
    • Citation Styles (APA, MLA, Vancouver, Chicago)
    • FWO-format for uploading a publication list in the FWO e-loket. More info
    • RIS-format to import  reference management tools (Endnote, Zotero, Reference Manager, ...)
    • BIBTEX to import in ORCID
  • Via Zotero

Conditions for registration in the academic bibliography

Not any kind of publication will be registered in the academic bibliography. Only publications of types approved by the Commission Academic Bibliography will be registered. In case of doubt the table below shows a number of examples.

Publication     Registration in Academic Bibliography
Regular editorials in scientific journals: foreword editor, preface, postface, etc. No
Editorial scientific journal Yes, in so far as it has any content contribution, in particular editorials of special issues of journals, or editorials who discuss a specific scientific topic.
Foreword, preface, postface in books edited by the author himself. No
Interviews with newspapers and magazines No
Interviews in academic journals Yes.  Classified as editorial material
Article published in a book and identical in a journal Store both
Book as editor and article in that book Store both
Article/paper in proceedings If a paper isn’t published as an article in a journal or as a chapter of a book, it can be stored as a conference proceeding. Such a submission request must always be substantiated by attaching a full-text version.
Abstracts   No
Electronic publication on a website Yes, but only after checking if it’s available and accessible.
Preprints of conference proceedings No
(Interim) reports of research projects Yes, but no administrative project reports and software
Publications after emeritus status Yes
Teaching material (e.g. slides, unpublished syllabus) No
Doctoral dissertation and publication in book format Store both
Article accepted by the journal, but not yet published. Journal article in press. No. Yet, from the moment a DOI is assigned to an article, it is published electronically and can, provided that the DOI is mentioned, be stored in the Academic Bibliography.
Publications, appearing after leaving the university, and not bearing the address of the University of Antwerp. No
Publications written before entrance into office at the University of Antwerp Yes
Posters of congresses No
Book reviews Yes
Newspaper articles (Columns and [public opinion] contributions in newspapers and magazines) Yes
Syllabus No, unless a commercial or scientific publisher is mentioned explicitly (not: on your own account)
Issue of a journal or series, as editor No. Unless it’s a theme/special issue in a journal.
Books published in a series of which the author only acts as series editor No
Research proposals No
Software No
Presentations? No

 

Publication types

Below the categories as established by the Commission Academic Bibliography.

Categorie
Code
Explanation

Articles in scientific journals
A1
Article in a widely spread scientific journal with peer review. A1 is determined on the basis of reference lists, especially the list of journals indexed in the Web of Science (SCIE, SSCI and/or AHCI) and the list of journals accepted by the Authorized Panel in VABB-SHW. A1 can be translated as 'articles in journals qualified for interuniversity resource allocation'.


A2
Article in a scientific journal not covered sub A1 and classified by the VABB 'Authorized Panel' as a non-peer-reviewed journal. A2 can be translated as 'articles in journals not qualified for interuniversity resource allocation.


A3
Article in a scientific journal that couldn't be identified automatically as peer-reviewed. These articles will be classified as A1 or A2 as soon as possible. Full bibliographic description, including issn is a necessary condition for an article to receive an A1 classfication.

Doctoral dissertations
D
Doctoral dissertation or Teaching Certificate Higher Education

Editorials
E
Editorial in a scientific journal as far as it concerns an intrinsic contribution, particularly editorials of special issues of journals or editorials concerning a scientific subject. Are excluded: regular editorials such as table of contents and foreword by the editor of the journal.

Chapters in books
H1
Chapter in a book published by a publisher appearing on the list of the Authorized Panel and as such contributes to the research funding of the institution.


H2
Chapter in a book not covered sub H1. Are excluded: forewords, prefaces and postfaces in books edited by the author himself.


H3
Chapter in a book that at the moment of registration in the academic bibliography and based on the list of the 'Gezaghebbend Panel' of VABB-SHW couldn't be identified as peer reviewed. These chapters will be classified as H1 as soon as possible.

Newspaper/Magazine article
K
Columns and (public opinion) contributions in newspapers and magazines. Are excluded: interviews with newspapers and magazines.

Letters to the editor
L1
Letter to the editor published in a widely spread scientific journal with peer review (cf. A1).


L2
Letter to the editor not covered sub L1.


L3
Letter to the editor that  couldn't be identified automatically as peer-reviewed. These articles will be classified as L1 or L2 as soon as possible. Full bibliographic description, including issn is a necessary condition for an article to receive an L1 classfication.

Books
MA1
Monograph as author or co-author published by a publisher accepted by the Authorized Panel for VABB-SHW.


MA2
Monograph as author or co-author not covered sub MA1, as far as the book disposes of a place of publication, a commercial or scientific publisher and  an ISBN.


MA3
Monograph as author or co-author that at the moment of registration in the academic bibliography and based on the list of the 'Gezaghebbend Panel' of VABB-SHW couldn't be identified as peer reviewed. These monographs will be classified as MA1 as soon as possible.


ME1
Collection as editor or co-editor published by a publisher accepted by the Authorized Panel for VABB-SHW. Are excluded: books published in a series of which the author only acts as series editor of the series in which the book appears.


ME2
Collection as editor or co-editor not covered sub ME1, as far as the book disposes of a place of publication, a commercial or scientific publisher and an ISBN. Are excluded: books published in a series of which the author only acts as series editor of the series in which the book appears.


ME3
Collection as editor or co-editor that at the moment of registration in the academic bibliography and based on the list of the 'Gezaghebbend Panel' of VABB-SHW couldn't be identified as peer reviewed. These collections will be classified as ME1 as soon as possible.

Notes
N1
Note to a judicial decision published in a widely spread scientific journal with peer review (cf. A1).


N2
Note to a judicial decision not covered sub N1.


N3
Notes that at the moment of registration in the academic bibliography couldn't identified as peer-reviewed. These articles will be classified as N1 or N2 as soon as possible. Full bibliographic description, including issn is a necessary condition for an article to receive an N1 classfication.

Datasets

Metadata of Research Data Sets and if applicable link to related publications and projects. The datasets could be stored on internal or external file servers.

Patents
O
Patent with UA-mention that is published or granted and as such contributes to the research funding of the institution

Conference proceedings
P1
Contribution in a conference proceeding qualified for the interuniversity research allocation, especially when recorded in a Web of Science Conference Proceedings Citation Index or (will be) included in the VABB-SHW based on ISBN or ISSN in accordance with the decisions of the Authoritative Panel.


P2
A contribution in a proceeding (conference report) not included under P1, but included in a proceeding that has an ISBN/ISSN.


P3
A contribution in a proceeding which cannot yet be assigned to P1 or P2. Are excluded: Not or merely as abstract published contributions to congresses or seminars.

Book reviews
R
Review of a book published in a scientific journal with peer review. Are excluded: reviews in newspapers and magazines as described sub K.

Minutes and reports
V
Are excluded: abstracts, administrative project coverage, research proposals, posters, teaching material (e.g. slides, unpublished syllabus) and software

Non-written output

Only output that is publicly available and that can be classified according to one of the following types:


Design

  • Fashion design
  • Furniture design
  • Graphic design
  • interior design
  • Model
  • Plan
  • Toolkit
  • Urban design
  • Landscape design
  • Exhibition design
  • Design - other

Event

  • Concert
  • Event
  • Exhibition
  • Exhibition design
  • Event - other
  • Performance

Artefact

  • Composition
  • Design object
  • Documentary
  • Drawing
  • Film
  • Furniture
  • Game
  • Hardware
  • Installation
  • Interactive Media
  • Interface
  • Interior
  • Jewelry
  • Mixed media
  • Other : artefact
  • Painting
  • Photograph
  • Play (theatre)
  • Sculpture
  • Service
  • Software
  • System
  • Text
  • Textile & clothing
  • Video
  • Website